Job Title: Part-Time Administrative Coordinator (3 Month Contract)

OneLook Productions is seeking a part-time Administrative Coordinator to join our team for our busy season. This is a 3-month contract position with the possibility of extension.

About OneLook Productions: OneLook Productions is a full-service real estate marketing company headquartered in Prince Edward County, Ontario. We offer services to the Quinte, Kingston, Northumberland, Peterborough, Durham & Kawartha Lakes regions. At OneLook Productions, we value employee satisfaction and comradery and offer a fun, innovative team environment with individuals who are creative, passionate, and eager to learn and develop their skills while providing top-tier service and high-quality content.

Duties and Responsibilities:

• Follow up with bookings and provide excellent client care
• Accurately create invoices and follow up with accounts receivable
• Coordinate content delivery and move projects through the applicable workflow
• Manage emails
• Schedule management
• Schedule client appointments
• Participate and engage in company culture
• Assist in maintaining HR/H&S program
• Accompany photographers on shoots if needed for 3D Tours and Floor Plans
• Updating and utilizing KEAP to enhance customer experience
• Point of contact between real estate agents and creative specialists on site for any order notes or real-time requests
• Process Matterport 3D tours and order floor plans from Home 2DS

Skills & Mindset Required:

• Excellent customer service, communication, and organizational skills
• Strong analytical, problem-solving, and decision-making skills
• Excellent time management skills with the ability to prioritize and meet deadlines
• Ability to work well in a high-paced and stressful environment
• Aptitude for technical/systems adoption and ability to pick up new technologies quickly
• Proficient with Google G Suite and word processing software
• Customer Relationship Management (CRM) software fluency
• Self-starter and ability to work with minimal supervision
• Proper spelling and grammar
• Passionate about the subject matter (primarily Real Estate and small business)
• Desire to learn more and grow within the company
• Ability to pivot with changes to scheduling/tasks
• Confident in their abilities & long term career-focused

Qualifications:

• High school diploma or equivalent required
• 1-2 years of experience in customer service, scheduling, office administration & marketing
• Knowledge of photography and/or videography considered an asset
• Experience with CRM and other project management systems an asset

Working Conditions:

• Primarily in office position with flexibility for some remote work and some on-site activities
• Long periods of sitting at a desk using a computer
• On occasion, working on site with varying indoor and outdoor conditions
• Flexible working hours, 3-4 days per week including some Saturdays

Earning Potential:

• Salary range $18-20/hr depending on experience

If you are looking for a dynamic, growth-oriented environment and have a passion for customer service and organizational management, please apply by sending your resume and cover letter to hello@getonelook.com with the subject line “Part-Time Administrative Coordinator

Job Types: Part-time, Fixed term contract
Contract length: 3 months
Part-time hours: 20 per week

Salary: $18.00-$20.00 per hour

Benefits:

• Company events
• Flexible schedule

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Belleville, ON K8P 5A5: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 1 year (preferred)

Work Location: In person

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