Posting: Admin 4 – Admin Assistant

Location: Holy Trinity

Hours/Week: 35 Hours per week

Start Date: ASAP

The Fort McMurray Catholic Schools requires a full-time Administrative Assistant for Holy Trinity High School.

QUALIFICATIONS

· Office Administration Diploma, from a recognized post-secondary program

· At least 2 years of recent experience in reception/office administration role

· Other equivalent combinations of directly related post-secondary education and directly related experience may be considered

· Proficient in the use of Microsoft Office applications, including Word and Excel

· Proficient in the G-Suite of products including Gmail, Sheets and Docs

· Strong verbal and written communication skills

· Able to work in fast paced, constant changing environment with multiple priorities

· Able to deal with sensitive and discretionary matters and maintain strict confidentiality

· Strong customer service orientation that demonstrates professionalism, tact, courtesy and diplomacy skills

· Strong data entry/keyboarding skills with an emphasis on accuracy

· Able to successfully build productive relationships with students, staff, parents and other internal and external clients

RESPONSIBILITIES AND DUTIES INCLUDE

· Front line reception and effective communication; Answer phones, direct calls, take messages and answer inquiries

· Receive and direct visitors, parents and students

· May receive and register substitute teachers or other substitute staff

· Process incoming and outgoing mail, print materials etc. and distribute

· Maintain office supplies

· Assist in creating work orders for maintenance repairs/deficiencies

· Assist in maintaining and managing student records by processing registration of new students, transfers and changes, tracking attendance and maintaining Student CUM Files and Student Information System (SIS)

· Collecting information and providing reports on attendance, marks, grades, class and school lists as required

· Assist in administering transportation

· Verify bus routes and assign students to school bus with District Coordinator

· Collect fees and issue bus passes; answer queries from parents and students on transportation system

· Receive, record and process transactions and receipts, including Efunds

· Prepare and process bank deposits and communicate summaries

· Place orders, purchase and receive goods and services, including distribution

· Assist in planning and organizing school activities

· Other duties as assigned by Principal or School Administrative Coordinator

The successful candidate will be required to provide a Criminal Reference Check and a Vulnerable Sector Check. FMCSD will contact past and present employers for references. All FMCSD employees are expected to be computer literate; this includes fluency with e-mail, Internet and MS Office.

Job Types: Full-time, Permanent

Salary: $23.00-$24.00 per hour

Benefits:

• Company pension
• Dental care
• Employee assistance program
• Extended health care
• Housing allowance
• On-site parking
• Vision care

Schedule:

• Monday to Friday

Work Location: One location

Please Note :
www.beautifulbirth.co is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.beautifulbirth.co provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.