Basic Function:

To ensure employees receive remuneration for their hours worked on a bi-weekly basis, payments regarding employee deductions are made on time, and records of employment are issued to employees when required.

Position Description:

• Responsible for maintaining the payroll system and running employee audits.
  • Ensure payroll is accurate and conforms to policy/union contracts, provincial and federal regulations and legislation.
    
  • Set up codes, tables, and files. Testing system in test site.
• Support employees with electronic timesheet entry on a bi-weekly basis. Input status changes from adjustment sheet daily.

• Accurate calculation of employees’ compensation.
• Assist employees resolve time entry errors and report system issues to IT/Finance as necessary.
• Update timecodes and job/activity combinations on timesheet grids, collaborate with Finance for accuracy.

• Process payroll by calculating amounts, printing reports, importing electronic timesheet files, generating pay statements, directly depositing pay into employee bank accounts, posting to the GL and closing off each pay on a bi-weekly basis.
  • Ensure Employees’ are accurately remunerated for hours worked and a record of each employees’ earned income is kept.
  • Verify direct deposit rejections and process quick additional payroll as required.

• Prepare electronic remittances for payments to Receiver General, Family Support, and Garnishees on a bi-weekly basis.
• Prepare electronic remittances for payments to Unions, Staff Funds/Charitable Donations, Employer Health Tax, and OMERS on a monthly basis.
• Issue Records of Employment (ROE’s) as required. Create ROE’s in Payroll system, export file to Service Canada and finalize/submit electronically via ROE Web.
• Track hours worked for part-time staff to process increments on a bi-weekly basis.
• Prepare overtime reports and send out adjustments on bi-weekly basis.
• Electronically distribute overtime reports on a monthly basis.
• Responsible for creating, distributing, collecting and processing overtime carry-over forms at in with the collective agreements and the non-union policy at year end.
• Verify and process P/T vacation pay-outs for all applicable union groups, prepare and distribute back-up calculation documents.
• Process clothing allowance pay-outs as per applicable collective agreements.
• Responsible for all changes in the payroll system, including updating pay rates and inputting retro-activate payments.
• Generate and post monthly sick accrual entitlements for all applicable full-time employees.
• Balance time banks in JBS scheduling software databases with the payroll system on a bi-weekly basis.
• Monitor time bank maximums and overages bi-weekly and input adjustments as required.
• Provide efficient and courteous customer service while answering employee payroll inquiries.
• Assist Payroll Manager with year-end duties.
• Backup for Payroll/HR Assistant and Payroll Manager as required.
• Other duties as assigned.

Requirements

Knowledge and Experience:

• Payroll Compliance Practitioner (PCP) Certificate through the National Payroll Institute (NPI)
• Post-Secondary degree or diploma in an business related discipline or equivalent
• 2 years on-the-job high-volume payroll experience
• Experience in a Municipal setting and unionized environment would be considered an asset

Skills and Abilities:

• Computer expertise; must be able to apply advanced functions of Corporate standard software (i.e. Excel), Microsoft Dynamics Great Plains HRMS/Payroll system software and PEARL Electronic timesheets system
• Ability to work independently with little direction in a fast paced environment, and meet deadlines with constantly shifting priorities
• Superior technical knowledge and ability to problem-solve time-sensitive issues
• Knowledge of payroll procedures
• Knowledge/understanding of accounting principles
• Proven organizational skills demonstrating effective time management, accuracy, and adaptability
• Excellent interpersonal skills in dealing with staff and with the public
• Excellent oral and written communications skills
• A high degree of integrity and discretion due to exposure to confidential and/or politically sensitive information
• Knowledge of current legislation and documentation affecting human resources, i.e. Employment Standards Act, Human Rights Code, Occupational Health and Safety Act, Workplace Safety and Insurance Act and WSIB Policies, etc.
• Valid Ontario driver’s license and access to a reliable vehicle
• Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act

Benefits

Posting #: NU 28.23

Title: Payroll Administrator

Status: Temporary Full Time (date of hire to approx. November 30, 2024)

Employee Group: Non-Union

Salary: $56,445 - $70,557 per annum

Division: Office of the Chief Administrative Officer

Department: Human Resources

Reports To: Payroll Manager

Location: Simcoe, Ontario

Posting Period: May 2, 2023 – May 12, 2023

How to Apply:

• Ensure the file extension for your resume document is .doc, .docx or .pdf
• If you are electing to include a cover letter, the cover letter and resume must be sent as 1 file.

The Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education.

Thank you for your interest in this position. Only those to be interviewed will be contacted.