Date Posted: 02/07/2023
Req ID: 29583
Faculty/Division: School of Management
Department: Joseph L. Rotman School of Management
Campus: St. George (Downtown Toronto)
Position Number: 00051296

Description:

About us:

The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada’s commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise – Here’s where it changes – to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.

Your opportunity:

This opportunity is a split role between the Intercultural Skills Lab (ISL) and Initiative for Women in Business (IWB). The Intercultural Skills Lab (ISL) promotes the development of intercultural competence to create teams that are engaged, inclusive and transformative. Our signature program Business Edge has supported the critical skills development and career advancement of Internationally educated professionals since 2009. The Initiative for Women in Business (IWB) has been committed to strengthening the female talent pipeline since 2008. Together with award-winning faculty and corporate partners, we proudly support the career development, decision-making and leadership skills of female professionals.

As the Financial Officer, you will be responsible for providing a range of specific services to an assigned portfolio. You will participate in budget development, implementation and management processes; assist in completing budget and planning forms; input data into the department’s financial data tracking systems and contribute to all financial reports.

Your responsibilities will include:

• 
  Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
• Contract management for instructors, coaches, vendors, and suppliers
• Monitoring department budget to ensure expenditures remain within budgeted allocations; forecasting and planning financial activities incorporating budgets with multiple sources of revenue and/or recoveries
• Preparing and issuing invoices for accounts receivables and informing appropriate team member of outstanding payments if required
• Preparing department's payables and receivable invoices; reconcile department credit card expenses and expense reimbursements
• Preparing budget variance reports; preparing financial summary reports; analyzing reports generated by the Financial Services Office and reconciling with internal expense tracker
• Identifying and analyzing data discrepancies and taking necessary actions to correct errors
• Advising staff on accounting practices and University financial policies and procedures

Essential Qualifications:

• 
  Bachelor's Degree in Business Administration or Accounting and advance standing in a recognized accounting program; or acceptable combination of equivalent education and experience
• Minimum four (4) years relevant experience in a fast-paced, multidepartment division, University setting
• Experience in analyzing complex financial information; knowledge of basic accounting principles and procedures
• Knowledge of University Administrative Management System; FIS experience is essential; knowledge of University's budgeting and financial policies
• Specific experience in financial information systems, with highly developed computer skills required, including working knowledge of MS Office 365; highly proficient use of advanced Excel spreadsheets and Word
• Hands-on experience with: the University's procurement policies and procedures; setting up and adjusting purchase orders; budget preparation and budget management processes; accounts receivable processes; and reconciling internal systems to University systems
• Experience working with various internal and external stakeholders, including budget managers, management teams, vendors, the Office of the Controller, and the Division of University Advancement
• Superior interpersonal skills; excellent verbal and written communication skills
• Ability to exercise judgment in prioritizing and time-managing work and dealing with customers; ability to organize and manage high volumes of paperwork
• Ability to balance the competing demands of day-to-day work with special requirements of projects
• Ability to work well independently and as part of a team; able to work efficiently with a wide variety of people at different levels of the University
• Analytical ability; numerical competency; demonstrated attention to detail
• Demonstrated initiative; ability to respond to and initiate change and to work well under pressure
• Ability to maintain confidentiality

To be successful in this role you will be:

• 
  Meticulous
• Motivated self-learner
• Multi-tasker
• Organized
• Procedural
• Team player

Notes:

This is a term from April 2023 to July 2024

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 02/28/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 - $76,284 with an annual step progression to a maximum of $97,556. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Jen Salerno

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.