TSM is currently seeking an Executive Administrative Assistant to support our CEO. This position will be responsible for providing a high level of support to the Executive, while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of TSM. Working very closely with the CEO, the candidate will be a highly organized planner with strong communication skills.

This is a hybrid role.

A Day In The Life

Assist the CEO with their daily activities as required;

• Act as a brand ambassador for the TSM brand and demonstrate TSM guiding principles;

• Coordinate on some executive projects and support client management activities;

• Coordinate and manage calendar for internal and external meetings and conference calls, including room arrangements, catering, audio visual, etc.;

• Manage email inbox; organizing and responding accordingly to various items

• Arrange and coordinate Leadership and face-to-face meetings;

• Arrange travel and accommodation through corporate travel provider;

• Organize and submit corporate credit card and personal expenses;

• Coordinate company-wide communications and distribute accordingly that comes from the CEO, or other executive members as requested

• Maintain meeting minutes and distribute accordingly;

• Organize social functions as required;

• Provide backup support to other administrators, if required;

• Work with Legal to ensure all documents requiring signature are done in a timely manner;

• Other duties as assigned/required.

What you'll bring to TSM

• 
  Post-secondary diploma in business administration or a related discipline preferable;

• 5+ years of professional experience in a corporate setting and in a similarly sized organization ;

• 5+ years’ experience supporting a corporate executive;

• Advanced proficiency in Microsoft office and Outlook management skills;

• Familiarity with SharePoint and HubSpot an asset;

• Ability to multitask, prioritize and effectively meet deadlines;

• Consistently deliver high-caliber, accurate work with a high degree of attention to detail, in a fast-paced environment;

• Strong organizational skills with demonstrated ability to work with minimal supervision;

• Exercise mature judgement and discretion in handling confidential and sensitive information and situations;

• Self-starter and resourceful;

• Embodies and aligned with the values and guiding principles of TSM

• Occasional overtime required & travel required