Project Coordinator

Our client:

Our client is a leader in the North American material handling marketplace. They are a provider of industrial storage and shelving, expertly designed and engineered to enable businesses to increase capacity, productivity, and efficiency. They deliver more than products alone. Their services include consultancy, planning, installation, and ongoing service and support from complete warehouses or distribution centers to shelving solutions for retail, manufacturing, and automotive industries.

Their purpose:

As a one-stop-shop for storage solutions, our client is committed to developing storage solutions that help their customers work quicker and more efficiently while becoming more profitable. Simply put, they make it work!

About the opportunity:

Our client hires passionate people who care about doing the right thing for their customers.

The collective skills, knowledge, experience, and enthusiasm of their employees is behind their exceptional service record. They are entrepreneurial, creative, and outcome focused. Here, your natural talent and achievements will flourish in an inclusive environment of teamwork, trust, and continuous learning. They are always pursuing excellence to exceed their ambitious goals, rewarding both the goal outcome and how they achieve it. This is what our client is offering their next Project Coordinator.

Successful employees of our client:

• are Customer-centric – they understand and embrace the role of delivering exemplary customer service
• are Leaders – who lead by example through their actions and attitudes
• are Innovators – they look for opportunities to improve, do things differently, and add value for their customers and business
• Commit to Excellence – in all that they do!

Great Work Environment:

• Entrepreneurial culture and learning environment
• A workplace that promotes positive values
• An atmosphere of team work
• Progressive management focused on collaboration and empowerment

Job Responsibilities:
Reporting to the Director of Engineering, the Project Coordinator is responsible for overseeing the coordination/administration of projects including but not limited to materials handling, budget, expenses, change orders, contracts, insurance, and purchasing. You will work closely with the Engineering/Project Management team and other key stakeholders to understand priorities, planning, forecasting timelines, scheduling, conflicts, and execution.

Additionally, you will provide other ad hoc administrative assistance to the project managers, such as ordering equipment and materials, managing deadlines and workflows, and scheduling meetings — all in an effort to support the project managers and keep the project running smoothly, on time, within budget, and accurately.

Project Coordination:

• Assist Project Managers to cover the full project life cycle of the project - initiation, planning, execution, monitoring/controlling, and closing.
• Oversee various projects of significant magnitude in terms of complexity, cost ($1M-

10M), time-constraints, internal and external clients, suppliers, staff, and other stakeholders.

• Develop and maintain the project schedule and budget for the engineering and construction segments of the project.
• Provide status report of project milestones and adjustment to schedules.
• Control expenditures within limitations of project budget
• Overseeing the coordination of projects i.e., materials handling, budget, expenses, change orders, contracts, insurance, and purchasing.
• Assist with the creation and submission of project billing.
• Provide status and progress reports to customer, project team, and management.

Project Administration:

• Oversee and manage project documentation and coordinate documentation revisions and distributions.
• Upload projects BOM into ERP system.
• Prepares standard project status reports for project delivery team, client, and management.
• Enter project information data (i.e., project status updates, schedule updates) into project management module in the ERP system.
• Assist with project administration deliverables (i.e., meeting minutes; budget tracking; schedule updates; move management; closeout).

What We Are Looking For:

• Undergraduate degree in Engineering – Civil, Mechanical, Construction or Industrial.
• Coordination of all activities associated with the project from receipt to hand over of the project to the client while ensuring that the project is delivered on time.
• Highly motivated and able to complete projects with minimal direct supervision.
• Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment.
• Effective and efficient problem solving and decision-making skills; thoughtful, proactive, and creative.
• Anticipate problems and drive risk reduction.
• Keep the team updated with various information/data points around project timelines.
• Demonstrate a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment.
• Ability to forge, grow and maintain positive relationships with multiple groups.
• Strong written and oral communication skills.
• Ability to work within tight deadlines and prioritization of work to achieve them.
• Change agent and desire to enhance standard processes.
• Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail.
• Excellent time management and organisation skills
• Advanced Microsoft Excel skills and proficient in all MS Office applications

Professional Qualities

• Fast paced multi-tasker
• Strong work ethic
• Leadership qualities
• Strong organizational and time management skills
• Ability to work with all team members to ensure on time accurate completion of projects

Our client is an equal opportunity employer, and they value each person’s unique background, diversity, experiences, perspectives, and talents. Full participation of all employees in a safe, healthy, and respectful environment is key to individual and company success. They are committed to fully utilizing the abilities of all employees and expect each of their employees to honour this commitment in their daily responsibilities.

Our client offers an attractive compensation and benefit package and ample opportunity to grow in an exciting business environment. Their employees are passionate about their work, and their high energy and commitment have helped make this organization a leader in their marketplace. As a result, they are growing, and we invite you to be part of the momentum!

Job Type: Full-time

Salary: $60,000.00-$85,000.00 per year

Benefits:

• Dental care
• Extended health care
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• North York, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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