The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

The Division of Learning and Teaching Support and Innovation (LTSI) is an academic support Division in the University, which reports to the Office of the Vice President Academic and Provost. The Division has five portfolios of responsibility. The portfolio areas are: Teaching Excellence, Technology Integrated Learning, Student Academic Success, Curriculum Renewal & Strategic Initiatives and Community-Engaged Learning. The Division is focused on enhancing student learning and teaching excellence in academic programs across the University in alignment with the UVic Strategic Framework and Priorities.

Reporting to the Administrative Assistant to the Executive Director, this position provides administrative support for the Division of LTSI. The Administrative Assistant is the first point of contact for faculty, staff and visitors, and is responsible for the day-to-day operations of the Division office. This includes clerical duties, support for special projects, assistance with communications, and support for the many workshops, programs and events hosted by LTSI.

2 years of related experience in a professional office environment or an equivalent combination of education, training and experience.

Related work experience should include:

• Experience in event planning and communications
• Experience working with online platforms and systems, offering virtual, hybrid and face-to-face support

Preference will be given to applicants who have experience with:

• BANNER, FAST, Cascade and Connect
• Learning Central, ePly, Cyberimpact, Digicaster, databases and coordinating video conferenced meetings
• Work experience in a post-secondary environment

Knowledge, Skills, Abilities:

• Advanced administrative abilities
• Strong organizational skills
• Excellent verbal and written communications skills, with a proven ability to create, compose and edit a variety of written material
• Ability to act effectively and professionally with limited supervision
• Ability to work independently and as a team member in a professional and conscientious manner
• Ability to prioritize responsibilities with a multi-faceted workload and provide accurate results with minimal direct supervision
• Demonstrated ability to effectively manage large volumes of work and meet tight deadlines in a work environment that experiences frequent interruptions
• Ability to handle difficult interactions with tact and diplomacy, exercise independence, initiative and good judgement
• Cultural awareness of the Indigenous Peoples and an understanding of UVic’s commitment to our Indigenous Communities and the cultural impact on our programming
• Resourceful and able to adapt to a changing environment with a positive attitude
• Advanced proficiency with computer applications (i.e. MS-Office Suite, Adobe Create Suite, content management systems, MS Teams, Zoom etc.).
• Comfortable using and learning new technologies and tools
  

Education:

Secondary school graduation or equivalent and some related post-secondary course work