In Office Position

The Financial Accounting Administrator will be responsible for the daily and monthly accounting duties including accounts payable, accounts receivable, bank reconciliations, and trust fund reconciliation. This position will also be responsible for providing support and backup for the payment posting duties. The goal of this position is to take over all accounting duties for the Canada office. Currently the daily and monthly tasks are split between the US office and the Canada office. This position reports to the US Accounting manager.

The Fianancial Accounting Administrator is responsible for the daily payment posting process and providing support with the daily and monthly accounting duties to the Finance Manager and the Delaware Accounting team. The ideal candidate will maintain proper segregation of duties between Payment Posting and Accounting.

Payment Posting Responsibilities:

• Daily posting of all payment types in a timely and accurate manner while working against a tight daily timeline, including working with Operations toensure client schedules are adhered to.
• Ensure all funds are deposited/transferred into correct accounts within the required time frame.
• Ensure daily reconciliation of system postings to bank deposits.
• Ensure all exceptions are notated, logged, and handled timely and in accordance with client requirements.
• Ensure all queries from Operations have been addressed and resolved daily.
• Daily report generation to departments reflecting all payments received work in a fast paced, high-volum with minimum supervision.

Accounting Responsibilities:

• Perform accounts payable duties, includes entry into accounting system,ensuring proper approvals are received and initiating payments tovendors/clients.
• Maintaining Vendor records and implementation of new vendors
• Monitor and follow-up on aged accounts receivable while communicating frequently with Client Relations
• Daily and monthly Bank reconciliations
• Monthly Credit Card reconciliations
• Assist with Client monthly reconciliation queries from leadership
• Assist with Client Audit Deliverables upon request

Desired Experience:

• 5 Years of Bookkeeping and general accounting experience required
• 1 Year Payment Posting
• 1 Year Account Payable
• Experience with month end, quarter end and year end closing preferred
• Experience analyzing financial statements and budgets a plus
• Has a working knowledge of commonly-used concepts, practices and procedures within financial industry
• Good written and verbal communication skills
• Has working knowledge of Excel
• Experience with cloub-based Accounting Software (Oracle, NetSuite preferred)
• Ability to work with minimal supervision
• Reliable, Haardworking and Dependable
• Strong Attention to Detail

*Key attributes; Commitment; Compliance; Compassionate; Innovation

About Phillips & Cohen Associates, Ltd. PCA provides Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, disability, marital status, sexual orientation, veteran status, genetic information, and any other basis protected by federal, state or local laws and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of our jobs.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities, that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Types: Full-time, Permanent

Job Type: Full-time

Pay: $45,000.00-$50,000.00 per year

Benefits:

• Dental care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Vision care
• VRSP

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Kirkland, QC: reliably commute or plan to relocate before starting work (required)

Application question(s):

• How many years of experience do you have with month, year & quarter-end closing?
• How many years of experience do you have with analyzing financial statements?

Experience:

• payent posting: 1 year (preferred)
• Accounts payable/accounts receivable: 1 year (preferred)
• Bookkeeping & General Accounting: 5 years (required)

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